Templates

Below please find the forms used in the administration of this Tempus project.

Please note that the forms must be used for expenses paid from the Tempus grant and for expenses which are co-financed by the participating institutions (first, save the forms on your computer and then fill in the forms, print and sign (and get required signatures/stamp).

• Individual Mobility Report for Travel Costs and Costs of Stay
• Convention for Staff Costs

TEMPUS exchange rate to be applied (2009- )

TRAVEL COSTS & COSTS OF STAY

Download Individual Mobility Report for Travel Costs and Costs of Stay (new form as of July 2009)

Costs of Stay (Staff) 
This budget heading is meant to provide each person participating in a mobility programme with a daily allowance to cover costs for subsistence, accommodation, local and public transport such as bus and taxi, personal or optional health insurance etc.

The following ceilings in euro apply per person:

Where the stay falls between the week durations indicated in the table, the upper limit will be calculated as follows:
The figure for the shorter duration is subtracted from the figure for the longer duration. The resulting figure divided by 7 gives the daily allowance for each day over and above the duration of the shorter stay.
For example: For an international mobility of 17 days: (3 weeks) 2 100 – (2 weeks) 1 600 = 500. Divided by 7 = 71.43. The costs of stay can be 1 600 + (3 x 71.43) = EUR 1 814.29 maximum. (Source: Revised version of Annex IV (June 2009)) 

Costs of Stay (Students)

The calculation of costs for stays falling between full month durations should be proportionate with the monthly amount indicated above. For example: 17 days costs of stay in the EU = (EUR 1 200:30) x 17 days = EUR 680 maximum.

(Source: Revised version of Annex IV (June 2009))

STAFF COSTS

Download Convention for Staff Costs (new form as of July 2009)

• NB! If the same person's tasks falls under different staff categories (Manager, Researcher/Teacher/Traininer, Technical staff, Administrative staff) then you must fill in a Convention for Staff Costs for each staff categoriy. Please note that you must choose the staff category which fits the task(s) performed and not based on the status of the person performing the task! E.g. a professor performining administrative tasks will be paid a lower rate than when developing a curriculum.
• Manager (Staff Category 1 of the ISCO-88 (COM))
• Research, Teacher, Trainer (Staff Category  of the ISCO-88 (COM))
  (See descriptions: Teaching Professionals; College, university and higher education professionals)
• Technical staff (Staff Category 3 of the ISCO-88 (COM)) (See description of tasks: Administrative associate professionals (e.g., bookkeepers, administrative secretaries and related professionals)
• Administrative staff (Staff Category 4 of the ISCO-88 (COM)) (See description of tasks: Office clerks)

 *Gross rates (include all taxes and social contributions). The reference hourly rate is found by dividing the salary with 7.5 hours cf. the TEMPUS FAQs).
(Source: Revised version of Annex IV (June 2009))

A way to calculate the hourly rate is on the basis of the actual monthly salary (gross rate) by dividing the montly salary by 152 hours. 

The following salary costs can be covered by Tempus or cofinanced: When performing tasks directly necessary for the achievement of the results and not covered by other sources. Staff costs should respect local salary rates and reflect the employing institution's usual policy on remuneration. Reference daily rates are indicated above: higher rates are to be justified with a copy of salary slips.